For informational purposes only, a web representation of the membership agreement and supplemental fee schedule are shown below.

Membership Agreement Beginning September 1, 2012

This letter of agreement is between “__________________________” and The University of Tulsa.  The Tulsa University Crash Reconstruction Research Consortium (TUCRRC) is a nonprofit, cooperative, industry-university research venture in which contributing members shall pay a yearly membership fee to partially support research on crash reconstruction.  The TUCRRC project period shall be for one (1) year renewing every September 1st.   The annual membership fee for TUCRRC is $3500 per member. Members agree to provide written notice of the intent to terminate membership no later than three (3) months prior to the end of the current membership year.  Termination notices not submitted by June 1st shall result in the charging for another membership year.  Membership fees shall be invoiced no later than thirty (30) days prior to the end of the current membership year.  Members joining after September 1st 2012 will be responsible for the annual membership fee plus a one-time information fee of $500.   

Membership in TUCRRC is open to all interested parties. Non-profit members are entitled to one crash test per year.  Only non-profit members can request crash tests.  For non-profit members requesting a crash test, the following must be provided in addition to the annual membership fee:

  • Travel expenses for TU-CRRC personnel and contractors including lodging, mileage or airfare, and meals.
  • Adequate vehicles for the crash test along with a method to dispose of the vehicles.
  • An adequate crash site.
  • Transportation costs for equipment and other items.

The above costs will be invoiced to the non-profit member after the crash test has been conducted.

Invoices will be payable 30 days following receipt.  All invoices will refer to this Agreement and will be sent the following address to expedite payments:

Company Name:
Address
Attn:
Email:
Phone:

Each member and its affiliates have the right to freely use information and data obtained from TUCRRC during the term of their membership.  Each Member may freely copy, use, license and disclose information and data obtained from TUCRRC without accounting to any party. If TUCRRC performs confidential testing or research, then the sponsoring party must request confidentiality before any work is performed. The confidentiality will only last for 2 years from the date of the tests and then the data may become publicly available.

It is understood and agreed by the parties hereto that The University of Tulsa shall hold title to all patents resulting from this research program.  A royalty-free, non-exclusive, worldwide, irrevocable license will be granted by The University of Tulsa to Members, their subsidiaries and affiliates, for their internal, non-commercial use.

Each Member will have a worldwide, non-exclusive, royalty-free, irrevocable license, of all rights in copyrights in works created in TUCRRC, including the rights to reproduce works, to prepare derivative works based on such works, and to distribute copies of such works and derivative works.

The University of Tulsa carries a $1,000,000 liability insurance policy that covers the operations of TUCRRC. Certificates of insurance are available upon request.

All official communications with each TUCRRC member shall be to the technical or contractual parties indicated above.  Other than the annual membership fee and applicable expenses covering travel, no additional costs are charged Member companies unless extra copies of research reports are requested or if requests are made for other items that would include costs that should not be borne, in whole or in part, by other Members.

Members may freely carry out other, independent research directed to the objectives of TUCRRC. 

The University of Tulsa does not discriminate against any person on the basis of race, color, religion, national origin, sex, age, qualified handicap (as defined in Federal law), or status as a veteran.  The University complies with the Americans with Disabilities Act.

The parties agree that Oklahoma law governs this agreement and that any dispute may be resolved in a court of competent jurisdiction in Tulsa County, Oklahoma.

This Agreement constitutes and contains the entire agreement of the parties with respect to the subject matter hereto.  No modification or amendment of this Agreement shall be valid unless in writing signed by the parities hereto.

Modification from Previous Membership Agreements

This Modification for The Tulsa University Crash Reconstruction Research Consortium (TUCRRC) is issued to record the following changes to the Letter of Agreement:

  • The annual membership fee for TUCRRC is $3500 per member. Members agree to provide written notice of the intent to terminate membership no later than three (3) months prior to the end of the current membership year.  Termination notices not submitted by June 1st shall result in the charging for another membership year.  Membership fees shall be invoiced no later than thirty (30) days prior to the end of the current membership year.  Members joining after September 1st 2012 will be responsible for the annual membership fee plus a one-time information fee of $500. 
  • Membership in TUCRRC is open to all interested parties. Non-profit members are entitled to one crash test per year.  Only non-profit members can request crash tests.  For non-profit members requesting a crash test, the following must be provided in addition to the annual membership fee:
  • Travel expenses for TU-CRRC personnel and contractors including lodging, mileage or airfare, and meals.
  • Adequate vehicles for the crash test along with a method to dispose of the vehicles.
  • An adequate crash site.
  • Transportation costs for equipment and other items.

The above costs will be invoiced to the non-profit member after the crash test has been conducted.

  • Each member and its affiliates have the right to freely use information and data obtained from TUCRRC during the term of their membership.  Each Member may freely copy, use, license and disclose information and data obtained from TUCRRC without accounting to any party. If TUCRRC performs confidential testing or research, then the sponsoring party must request confidentiality before any work is performed. The confidentiality will only last for 2 years from the date of the tests and then the data may become publicly available.

Except as herein expressly amended all other terms and conditions of the TUCRRC Letter of Agreement remain in full force and effect.

Supplemental Fee Schedule for Crash Test Services

The base yearly membership fee entitles non-profit members to one crash test per year. A crash test is defined as a single crash event (up to 2 vehicles) that requires setup and delivery. The yearly fee will cover the materials and supplies for the test as well as travel and labor expenses for two people to perform the test. Vehicles and site are the responsibility of the consortium member.

If additional testing is desired, the following rates apply:

Item

Rate

Membership Fee (Mandatory)

$3500 per year

Additional Crashes during the time allotted for the entitled crash test

$500 each

Additional Crashes during a different time from the annual entitled crash test.

$3500 for each crash

Insurance

Included in Membership Fee

Limitations:

  1. Conference organizers and consortium members will be responsible for the acquisition of vehicles and a testing location. The site should allow the consortium to drill 3/4” holes in the roadway surface to mount hardware.
  2. Scene mapping is the responsibility of the conference organizer. The consortium will provide basic measurements.
  3. The consortium will not be responsible for information and data distribution from sources outside the consortium.

These supplemental rates cover additional supplies, travel and labor to cover the additional tests. Data analysis and presentation fees cover additional labor, supplies and travel for any tests conducted at a conference. Travel times may be extended, which means more nights in the hotel are required. Additional crash tests require additional labor, which incurs extra expense.

If interested, organizations and individuals can make tax-free contributions beyond membership fee by earmarking gift monies to the consortium. Gifts would likely be applied toward purchasing additional testing equipment but would entitle the contributor to no additional benefits beyond those provided by an existing membership fee.